Company Maintenance - Period Calendars NOTE:This document is a guide for the Finance Department who will be maintaining the period calendars in Rental Results. Closing periods would happen via the Period Close process, but re-opening periods would occur in Company Maintenance.  The flowchart below is a high level view of the process.  This material is based on the current Workshop Environment set up The following are the steps to follow to view (and re-open) periods in Rental Results. STEP 1:Log into Rental Results CORE STEP 2:Choose Concord as the Branch STEP 3:Click Configuration STEP 4:Click System Set Up STEP 5:Click Company Set Up STEP 6:Click Company Maintenance STEP 7:Click and Highlight Swinerton Builders STEP 8:Click Edit Button STEP 9:Click Period Details tab      A:The Current period box displays the “current open periods”      B:The Max forward posting box, displays the number of periods allowed for forward posting STEP 10:Click Ok STEP 11:Click the Period End Dates Tab      A: Displays the current year period end dates      B: Displays the subsequent year period end dates (these dates are automatically generated by the system when                     the year-end process is run)      C: Displays the prior year’s period end dates      D: Displays the next previous year’s period end dates STEP 12:Click Ok STEP 13:AR Aging dates & AP Aging Dates calendars automatically update to follow the period end date calendar because there are no ‘Terms’ currently in use.

Company Maintenance - Open a New Period NOTE:This document is a guide for the Finance Department who will be maintaining the period calendars in Rental Results. Closing periods would happen via the Period Close process, but re-opening periods would occur in Company Maintenance.  The flowchart below is a high level view of the process.  This material is based on the current Workshop Environment set up. The following are the steps to follow to view (and re-open) periods in Rental Results. STEP 1: Log into Rental Results CORE STEP 2: Choose Concord as the Branch STEP 3: Click Configuration STEP 4: Click System Set Up STEP 5: Click Company Set Up STEP 6: Click Company Maintenance STEP 7: Click and Highlight Swinerton Builders STEP 8: Click Edit Button STEP 9: Click Period Details tab STEP 10: Update the Current Period STEP 11: Click OK

Company Maintenance - Closing a Period NOTE:This document is a guide for the Finance Department in maintaining account ledger periods (opened/closed) in Rental Results.  There are four (4) ledgers used in Results, AR. AP, Item and GL. Each ledger period must be Ended and Closed to move the period calendars forward.  The flowchart below is a high level view of the process.  This material is based on the current Workshop Environment set up. Each Ledger must be closed in the following order AR, AP, Item and GL.  You cannot close GL if one of the other ledgers is still open. If there are any open transactions found when attempting to close any of the ledgers, these transactions must be completed using the “Utilities>Financial Batch Recovery” steps. STEP 1: Log into Rental Results CORE STEP 2: Choose Concord as the Branch Closing AR STEP 3: Click Financials STEP 4: Click Accounts Receivable STEP 5: Click AR Period end STEP 6: Click AR Period end STEP 7: Validate that all checks are Green STEP 8: Click the "Thumbs Up" icon STEP 9: Click Yes STEP 10: Click the X to exit NOTE:Transactions that have not been completed or previous periods that have not been closed would be reflected with a “RED” circle.  These transactions need to be completed prior to continuing with the current processes. The same applies to the Period Close processes STEP 11: Click Financials STEP 12: Click Accounts Receivable STEP 13: Click AR Period End STEP 14: Click AR Period Close STEP 15: Validate that all boxes are Green STEP 16: Click the "Thumbss Up" icon STEP 17: Click Yes STEP 18: Click the X to exit Closing AP STEP 19: Click Financials STEP 20: Click Accounts Payable STEP 21: Click AP Period End STEP 22: Click AP Period End STEP 23: Validate that all boxes are Green STEP 24: Click the "Thumbs Up" icon STEP 25: Click Yes STEP 26: Click the X to exit NOTE:Transactions that have not been completed or previous periods that have not been closed would be reflected with a “RED” circle.  These transactions need to be completed prior to continuing with the current processes. The same applies to the Period Close processes STEP 27: Click Financials STEP 28: Click Accounts Payable STEP 29: Click AP Period End STEP 30: Click AP Period Close STEP 31: Validate that all boxes are Green STEP 32: Click the "Thumbs Up" icon STEP 33: Click Yes STEP 34: Click the X to exit Closing Item Ledger STEP 35: Click Financials STEP 36: Click Item Ledger STEP 37: Click IL Period End STEP 38: Validate that all boxes are Green STEP 39: Click the "Thumbs Up" Icon STEP 40: Click Yes STEP 41: Click the X to exit NOTE:Transactions that have not been completed or previous periods that have not been closed would be reflected with a “RED” circle.  These transactions need to be completed prior to continuing with the current processes. The same applies to the Period Close processes. STEP 42: Click Financials STEP 43: Click Item Ledger STEP 44: Click IL Period Close STEP 45: Validate that all boxes are Green STEP 46: Click the "Thumbs Up" Icon STEP 47: Click Yes STEP 48: Click the X to exit Closing General Ledger STEP 49: Click Financials STEP 50: Click General Ledger STEP 51: Click Period & Year End STEP 52: Click GL Period End STEP 53: Validate that all boxes are Green STEP 54: Click the "Thumbs Up" Icon STEP 55: Click Yes STEP 56: Click the X to exit NOTE:Transactions that have not been completed or previous periods that have not been closed would be reflected with a “RED” circle.  These transactions need to be completed prior to continuing with the current processes. The same applies to the Period Close processes STEP 57: Click Financials STEP 58: Click General Ledger STEP 59: Click Period & Year End STEP 60: Click GL Period End STEP 61: Validate that all boxes are Green STEP 62: Click the "Thumbs Up" Icon STEP 63: Click Yes STEP 64: Click the X to exit