Overview: Many conference rooms are configured with a variety of equipment to collaborate with other resources within the company and with external partners.  BTech began offering a fully supported conference room set up with specific functionality that provides conference room scheduling using Outlook, high-quality video sound bar, Click Share for connecting your laptop to the conference room equipment, and easily run meetings using the same ease of use you are accustomed to at home or in your office space.  This offering will provide the same functionality connecting to meetings no matter what video conferencing platform your meeting is hosted by. Here is a quick video that shows the equipment benefits: How to Order: Getting your conference room set up is as simple as completing the Conference Room Service Catalog request, using the below link.  https://support.swinerton.com/support/catalog/items/146 Please remember to provide us with the conference room name to be used for the scheduling room resource.  This service is offered for a fee of $260 per month. SwinNet Product and Services Page               (Laptop not Included)

Polycom Trio 8800 Quick Start Guide The Polycom Trio 8800 is Swinerton’s preferred video conferencing system for use in conference and meeting rooms across the company. The system is integrated with Skype for Business and offers all the features of normal Skype meetings Ensure the Polycom is powered on and setup correctly by looking at the Home screen   1. Lower left icon shows the conference room you are in   2. Top right icon will read, ‘Sign Out’ *if the icon reads, “Sign In,” contact Service Desk at 866-647-5200 AUDIO/VIDEO CALL  Calls with other Skype for Business contacts will be both audio and video (video can be stopped). Connected TV and webcam are required for video calls and video meetings. Participants must be joined using Skype for Business to utilize video and collaboration functionality. Place A New Call:  1. Tap the 'Dial a Number' icon  2. On the Place a Call screen, you can dial a number and view the contacts, recent calls, and meetings using the icons on top  3. To call a contact, tap the contacts icon, then tap the contact, and from the details screen tap ext to the desired number.  4. To join a scheduled meeting, tap the meetings icon then tap Join. Start an Ad‐Hoc Meeting: 1. Tap Meet Now to start a meeting right away, then tap Add to add participants. 2. When adding a participant, enter a contact’s number or select a contact from ‘Contacts’ or ‘Recent Calls’ and tap Dial. 3. To add additional participants, tap Add Participants (you can have up to 250 total participants). 4. Join "A Scheduled Meeting:" You can join a meeting from the Calendar or from the on‐screen Meeting Reminder: To join a meeting from the Calendar, tap the ‘Meetings’ icon on the home screen or from the dial pad, select the meeting, and tap Join. To join a meeting from a Meeting Reminder, tap Join on the meeting reminder that shows on the display 5 minutes and 1 minute before the start of a meeting.   SHARING CONTENT (SCREEN SHARING) Utilizing Skype for Business you can share content from your computer to participants both in‐person (using a connected TV) and online. The process is the same for in‐person meetings and for online Skype conferences with participants joined over the internet using Skype for Business. NOTE: When sharing content from a computer in the same conference room, mute both the mic and speakers on the computer to reduce feedback and background noise –you can mute the mic by pressing the mute icon on the Skype call screen or the F1 key on the keyboard. Use one of the following methods to connect your laptop for sharing content:  1. Using the Polycom Trio 8800, tap Add and enter your Skype for Business username.  2. Answer the call on your laptop.  3. From the laptop, in the Skype conversation view, click and choose what to share. OR  1. From a laptop, open meeting invitation for the current Skype for Business meeting.  2. Click the Join Skype for Business Meeting link.  3. Once connected, click and choose what to share.

Polycom Trio 8800 Full Guide

By default, Poly Studio enables the Group Framing and Speaker-Tracking function, which provides hands-free experience except for basic buttons like volume, mute, answer, and hang-up. The remote control sleeps if it's inactive for 30 seconds. You can press any key or move it to wake it up.

If you use the Poly Studio USB video bar with a supported application for video calls, you may need to set Poly Studio as the default audio and video device of your application. The following is a general procedure that you can refer to. Your application may use different terms or categories. Procedure 1 Go to your software client’s Settings. 2 Find Audio Device and Video Device. 3 Choose Poly Studio as the device for each category and select Save.

In order to setup Polycom Studio as your default Audio & Video device in Micorost Teams please follow the steps below: Click on the 3 dots next to your Teams picture to view "Settings and more" Click on Seetings Click on Devices Click on the Audio devices drop down menu Select Poly Studio Click on the Camera drop down menu and also select Poly Studio  Click on the X to close the Settings menu Enjoy! Polycom Studio does NOT support mixed Audio and Video devices, such as using the laptop MIC with the Poly Studio Video as the camera. Note: If you connect the Poly Studio to laptop via USB cable andto Bluetooth at the same time, make sure to select the Poly Studio over USB from Teams Audio & Video drop down menu.

If you are in a BTech support conference room, and experiencing issues where you see the video, but are having audio issues, the first step troubleshooting should be to power down the Poly sound bar, and try again.   Power Cycle options: Power down the whole power strip that the Poly Studio is connected to Pull the plug on the Sound bar directly and plug back in Unplug the power at the outlet or power strip You will not damage the unit and this resolves most issues.