BTech Business Planning
Internal How To's for FMW and Business Planning
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FMW - Adding a Planned Asset
Business Planning - Adding a Planned Asset Note: We normally depreciate/amortize projects that are considered New Functionality that will cost more than 5,000.00 STEP 1: Click on Model Administration Note: You can go to Model Admin directly from the landing page after logging in or from Actuals and Projections STEP 2: Make sure you are in Elements (it should default here, but if not click Elements on the Treeview) STEP 3: Click Items List next to IT-Asset STEP 4: Click + to add a line Note: The Numbering convention for the IT-Asset is: Year it is planned for + app phase code + numerical 01, 02 depending on how many assets you are adding for that application. Note: The Naming convention for the description always starts with 'year then description ('24 CMiC Maint.) STEP 5: Add the Asset # STEP 6: Add the Item Description STEP 7: Click Related Elements STEP 8: Choose Calc Override STEP 9: Choose Depr/Amort Note: Calc Override: The choices here are deciding when you are going to start depreciating/amortizing as opposed to when you are writing the check. 0 Calc Same Quarter = Start depr/amort the same month that we write the check 1 Calc 1 Quarter Out – Start depr/amort one month from the date we write the check 2 Calc 2 Quarters Out = Start depr/amort 2 months from the date we write the check, Etc. Note: Depr/Amort: There are 3 choices (Amortization, Depreciation, Subscription) Things like contracts that are signed each year are subscriptions (Docusign, Rental Result) Then you are just choosing the number of years to spread out the asset (the default is 3 years/36 months) STEP 10: Click Save STEP 11: Click to Actuals and Projections STEP 12: Double Click IT Business Plan STEP 13: Choose the Quarter that you are working on (by Phase) STEP 14: Choose the correct year STEP 15: Find your Phase Code/Application STEP 16: Click + to add Planned Asset STEP 17: Click the search icon to find your planned asset and click Select STEP 18: Choose your Business Unit (CMiC happens to be 80173) STEP 19: Choose your Categories (You can choose one and then click Ctrl and choose any others) STEP 20: Click Ok STEP 21: Add in the total amount of the Planned Asset when you expect to pay the invoice or close the holding account STEP 22: Add in the Quarterly amounts over the 3 year span that you expect to depreciate/amortize STEP 23: Click Save
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Updating your Unknown Actual Assets
Updating Description for "Unknown" Asset Note: If the asset you requested comes into FMW as Unknown, go to your Asset Request form and have it open so you can copy and paste the desc. STEP 1: Jot down the asset number showing as Unknown STEP 2: Click Modeling icon STEP 3: Click on the Items List icon for IT-Asset STEP 4: Click the Binoculars STEP 5: They in the asset number you need to change STEP 6: Click Find STEP 7: Update the Item Description here STEP 8: Click Save Note: Go Back to Actuals and Projections and find your phase and you will notice the desc. has been updated STEP 9: Update the numbers from the Planned Asset up to the Actual Asset STEP 10: Click on the Planned Asset Row STEP 11: Click Delete Row STEP 12: Click Save