Teams Tip - Give a File its Own Tab In some cases, you may want to feature a file and give it its own tab. This is helpful for files that you want to feature or have several people edit. STEP 1: Click the Files Tab STEP 2: Click the three dots next to the file you want to have its own tab STEP 3: Click Make this a tab STEP 4: Your file now has its own tab. STEP 5: Your team can click Edit to edit this file.  NOTE: Any edits made to the file here will automatically save back to the file in the Files tab (they are connected).

Adding New or Missing Members to a Team  Objectives and Background As a result of the tenant migration, in some cases a user or set of users may no longer have access to a specific Team. This resource will guide you through the process of adding a user back to a specific Team. This same workflow as adding a user to a Team for the first time. An existing member or owner of the Team can also perform this action – Swinerton Business Technology can assist, however a member or owner of the Team can also do this themselves. An Owner from the Team will need to approve the request. Before Getting Started You’ll need the following: ·         Your login credentials for your Swinerton account ·         The Microsoft Teams application ·         The name(s) and/or Swinerton email address(s) for users who need to be added to a Team ·         The name of the Team(s) that users need to be added to   Add a Member to a Team Microsoft makes it easy to add members, groups or distribution lists to a Team. Each team can hold up to 5,000 people, so you’ll have plenty of space to work. Whether you’re looking to add members from your Desktop computer, an iOS device like iPhone or iPad, or an Android device, please visit this site Microsoft’s comprehensive illustrated guide to for the most up to date instructions. If you’re unable to click the link above, please visit: https://support.office.com/en-us/article/add-members-to-a-team-in-teams-aff2249d-b456-4bc3-81e7-52327b6b38e9 To learn more about Microsoft Teams, including additional guides, resources, and tips, please visit Microsoft Teams Support to help you get the most out of Microsoft Teams.      

Syncing Teams Files with OneDrive - It is possible to sync your Teams files to your File Explorer so that you can open and work in files much like you are used to when they are stored on the z/drive.  NOTE: These steps only need to be completed once to sync Teams to File Explorer via One Drive. After this is complete, simply click Sync in any Teams file folder and the sync will occur.  STEP 1: Open up the Team (or specific Teams Channel) that needs to be synced.       a. Click the Team or Channel.      b. Click on File.      c. Click Open in SharePoint.  STEP 2: The Team will open in an internet browser, click Documents to bring you to the Documents folder. STEP 3: Click Sync. STEP 4: Click Open Microsoft OneDrive. NOTE: SSO sign in may be required. STEP 5: From the System Tray, click the OneDrive icon. STEP 6: Click the cog in the upper right hand corner  STEP 7: Click Settings STEP 8: Make sure the Account tab is chosen, click on Choose folders for the Teams folder you are syncing. STEP 9: Click OK. STEP 10: Choose only the folders to be synced with File Explorer, click OK, twice. The Teams file folder will sync with the Swinerton OneDrive folder in File Explorer. NOTE: Right click on the file folder and click Pin to Quick Access to add the new folder to the Quick Access folder. To Stop the Syncing of Teams Files with OneDrive - NOTE: When the time has come to stop syncing the folder to your File Explorer, DO NOT DELETE IT! Deleting it will sync to Teams and delete the entire folder. Rather than deleting it, go back into Onedrive Settings, click Account and click Stop Syncing.  STEP 1: Right click on the One Drive icon. STEP 2: Go to Help & Settings>Settings>Account and click Stop Sync to the folder you want to remove from File Explorer. Only after you have stopped the sync, can you then go to File Explorer and delete the folder from your menu. Before doing so, verify that the files in the folder are no longer syncing. 

Collaborate ~ External vs. Guest Access What is the difference between External User Access and Guest User Access? https://docs.microsoft.com/en-us/microsoftteams/guest-access Create a team The next step is to create the team that you plan to use for collaborating with guests. To create a team In Teams, on the Teams tab, click Join or create a team at the bottom of the left pane. Click Create a team. Click Build a team from scratch. Choose Private or Public. Type a name and description for the team, and then click Create. Click Skip. We'll invite users later. Next, it's important to check the site-level sharing settings for the SharePoint site that is associated with the team. SharePoint site-level sharing settings Check the site-level sharing settings to make sure that they allow the type of access that you want for this team. For example, if you set the organization-level settings to Anyone, but you want all guests to authenticate for this team, then make sure the site-level sharing settings are set to New and existing guests. To set site-level sharing settings In the SharePoint admin center, in the left navigation pane, expand Sites and click Active sites. Select the site for the team that you just created. Click ... and choose Sharing. Ensure that sharing is set to Anyone or New and existing guests. If you made changes, click Save. Invite users Guest sharing settings are now configured, so you can start adding internal users and guests to your team. To invite internal users to a team In the team, click More options (***), and then click Add member. Type the name of the person who you want to invite. Click Add, and then click Close. To invite guests to a team In the team, click More options (***), and then click Add member. Type the email address of the guest whom you want to invite. Click Edit guest information. Type the guest's full name and click the check mark. Click Add, and then click Close.