How to Run a Non-Compliance Subcontractor Report Document Overview  - Ability to view subcontractor(s) on specific job(s) with Reason For Holds  - View Outstanding Amounts on Hold  - Report is useful for Project Administrators to view/update compliance    Sample Report Below.                Accounts Payable   Reports  Non-Compliance Report      Enter desired search parameters  “From Vendor” and “To Vendor” (this will show a specific subcontractor and ALL jobs they are on)  “From Job” and “To Job” (this will show ALL subcontractors on that specific job)  Click Run Report   

  How to Run a Posted Voucher Report by Vendor Document Overview  - View history of posted payments to a vendor during a specific timeframe  - View payment details including invoice date, amount, cost coding, payment method (ACH, Textura, etc.), and retainage     NOTE: This report does not allow a search by project or drill down capabilities. This report is broad and provides a history of invoice and payment details by vendor ONLY.    Sample Report Below.          Accounts Payable   Reports  Posted Voucher Listing        Enter vendor number in the “From Vendor” field or double click to search   Enter the same vendor number in the “To Vendor” field    Enter “From Invoice Date”  Enter “To Invoice Date”  Enter “From Due Date” (optional)   Enter “To Due Date” (optional)   Change “Show Distribution” to Yes  Click Run Report   

How to Run a Summary of Total Purchases by Vendor Document Overview  - Report shows total amount paid to a vendor over a period of 3 years    NOTE: This report does not allow a search by project or show details. This report provides a summary of total purchases.     Sample Report Below.          Accounts Payable   Voucher  Vendor Purchases         Enter vendor number in the “From Vendor” field, or double click to search   Enter the same number in the “To Vendor” field  Click Run Report   

How to Run a Voided Invoice Report by Vendor Document Overview  - Report contains both voided subcontracts and vouchers (AP invoices)  - Report includes invoice date/number, original/voided batch numbers, and amounts  - Ability to search for invoices during a specific duration   - Report provides information on whether an invoice has been voided out of the system  NOTE: This report ONLY offers a search by vendor, NOT by job number.    Sample Report Below.              Accounts Payable   Reports  Voided Item List      Enter desired search parameters  “From Vendor” and “To Vendor” (this will show a specific vendor and their invoices that have been voided on ALL jobs)  “From Invoice Date” and “To Invoice Date” (optional - this will show a specific vendor and their invoices that have been voided on ALL jobs during a time period)  Click Run Report   

How to Run a Billing and Payment Status Report by Project Document Overview  - Ability to view details of Owner invoices including paid and outstanding amount, retainage, and date payment was received    Sample Report Below.                    Accounts Receivable    Reports  Billing And Payment Status Report         Enter the same Company number in the “From Company” and “To Company” fields   Enter the same project number in the “From Job” and “To Job” fields  Enter Aging Dates  Change Show Deposits to Y  Click Run Report   

How to Run a Submitted Owner Billing Summary Report Document Overview  - Report shows summary of total billings submitted to an Owner by project  - Report shows invoice date, outstanding retainage, and gross amounts    NOTE: This report does NOT provide any payment or invoice information.    Sample Report Below.          Accounts Receivable    Reports  AR – Invoice Listing           Enter Company   Enter the same customer in the “From Customer” and “To Customer” fields (or double click to search)   Double click the search field next to From AR Invoice and search for the project number                    Enter the project number  Click Search          The list will display all invoices submitted to the Owner in ascending order.                   Enter the customer’s first invoice number applied to the job in the “From AR Invoice” field  Enter the customer’s last invoice number applied to the job in the “To AR Invoice” field  Enter the “From Date” and “To Date” fields (Optional)  Click Run Report   

How to Run a Total Outstanding Accounts Receivable Report by Project Document Overview  - Report shows total outstanding balance due from Owner by project   - Report shows outstanding balance in 30/60/90 day increments  NOTE: This report does NOT provide invoice details.    Sample Report Below.            Accounts Receivable    Reports  Aged Report - Summary         Enter the same Company number in the “From Company” and “To Company” fields   Enter the same project number in the “From Job” and “To Job” fields  Enter “Aging Date” and “Cut Off Date” (optional)  All other fields will auto-populate   Choose Report Type (PDF/Excel)  Click Run Report   

How to Run an Accounts Receivable Aging Report by Project Document Overview  - Ability to view outstanding balance due from an Owner by project in 30/60/90 day increments  - Report shows invoice details including date, outstanding amount, and retainage  - Useful for Project Administrators and Project Managers to view outstanding Owner payments     Sample Report Below.            Accounts Receivable    Reports  Aged Report – Detailed        Enter the same Company number in the “From Company” and “To Company” fields   Enter the same project number in the “From Job” and “To Job” fields  Enter the current date in the “Aging Date” and “Cut Off Date” fields  All other fields will auto-populate   Click Run Report   

How to View Details of an Owner Payment Document Overview  - Report shows details of an Owner billing including invoice numbers, date, and outstanding amounts  - Report shows details of Owner payments including check date, payment amount, and invoice number   - Ability to search by customer, invoice, or project number    NOTE: If a payment ever needs to be voided after it has been posted, the batch number is required.    Sample View Below – Owner Billing Details.    Sample View Below – Owner Payment Details.        Accounts Receivable    Query   Invoice Query       Search Option 1  Search by:  Customer  Invoice Number  Job Code (project number)  Click Query Data    Click Payments         View detailed payment information       Search Option 2  Click the Query by Example search icon and search by:  Company  Customer  Invoice Number  Invoice Date  Due Date  Etc.  Press Enter            Click Payments       View detailed payment information    

How to Run an Accounts Receivable Posted Batch Report Document Overview  - Report shows the different Billing Modules a batch was posted to   - Report shows allocation of accounts and phase codes that a Billing was distributed to  - Report will download as three separate PDFs: Accounts Receivable, Job Costing, and General Ledger      Sample Report 1 of 3 Below: Accounts Receivable – Invoice Posted Listing Report.            Sample Report 2 of 3 Below: Job Costing – JC Posting Report.                      Sample Report 3 of 3 Below: General Ledger Posting Report.                      Accounts Receivable   Utilities  Print Posting Reports          Enter “Company”  Click the Query by Example search icon  Enter the batch number  Press Enter  When batch appears, click Print    Click Run Report