Adjust Voucher Status On the Enterprise treeview: STEP 1: Click on Accounts Payable > Payment > Adjust Voucher Status STEP 2:  Select Company and Vendor, then click "Query Data." This will pull available vouchers for adjustment. Highlighted Columns below are common fields that can be adjusted if the voucher is still open. Click "Save" when done. Note: Deferred Vouchers Tab are vouchers that have holds on them (E.g. Compliance). Once they are cleared, they will move to Normal Vouchers Tab.  

Enter Manual Check On the Enterprise treeview: STEP 1: Click on Accounts Payable > Check > Enter Manual Checks STEP 2: Train 1 - Enter Manual Check(s) - Enter information from 1-6 (required fields), Then click "Invoices"   STEP 3: Select Invoice to be paid, then click "Accept". This will close the popup window and back to main screen. Click "Save to add this to the batch, or "Distribution" to view actual distribution and saving it as well. STEP 4: Train 2 Print Edit List - Select the Batch you want to view report. Click "Print".  STEP 5: Click "Run Report"  STEP 6: Train 3 Post Invoices - Select Batch to Post, Enter Post Date, and then click "Post Batch"   

Void Check On the Enterprise treeview: STEP 1: Click on Accounts Payable > Check > Void Checks STEP 2: Select Company and enter Void Date, then it will allow you create a batch for process. Select the Date range or Vendor, and click "Query Data". Then select the checks to be voided. You can click "Edit List" to generate a report of selected checks. Once confirmed, click "Void." Note: Select the Void Vou check box if you want to void both Check and Voucher at the same time.   STEP 3: Click "Edit list" to generate a report.

Letter for Vendors & Subs - How to Submit Invoices or RFP The attached letter can be sent to vendors and subs new to the Swinerton invoice submittal process. Attention Vendor/Subcontractor:  5 easy steps to get your invoice paid   To help expedite payments, we ask that you take a few minutes to make sure your records are updated with our latest information.   #1) ELECTRONIC INVOICE delivery is the preferred method of submitting billings to Swinerton. Invoices are to be sent in pdf file format with only one invoice per pdf file. No other electronic format will be accepted. Please send invoices to:   einvoice@swinerton.com   #2) if eInvoice is not an option for you, PAPER COPIES need to be mailed to: 2001 Clayton Road 7th Floor  Concord, CA 94520    NOTE-only submit invoices once, either electronically or via paper. Please do not submit multiple copies.   #3) VERY IMPORTANT: - Subcontractors utilizing TEXTURA for contract billings should continue to follow that current process.    - Legal invoices submitting through SERENGETI platform should continue to follow that current process.  - Do not send a duplicate billing copy to eInvoice.   #4) the following information is REQUIRED on each invoice submitted to Swinerton: - A valid Swinerton JOB NUMBER  - A CONTRACT NUMBER if applicable - Your company NAME and ADDRESS  - INVOICE DATE and UNIQUE INVOICE NUMBER    #5) all other questions and CORRESPONDENCE (including phone calls) should continue to be sent to the jobsite/division office that you currently have on file, not Corporate AP.   The Swinerton Finance team thanks you for your cooperation!