Vendor Query On the Enterprise ADF treeview: STEP 1: Click on Accounts Payable > Query > Vendor Query STEP 2: Click "Query by example" to search by column. You may use % for wildcard searches as shown below. Press Enter to execute Query.   ALTERNATE ADDRESS  Select Vendor and click "Alternate Addresses" to view Alternate Remit Address.  COMPANY Click "Company" to view Vendor information in that company. This includes the address and net terms setup for the vendor. Default net terms is N30 (Net 30 Days). Tip: use Freeze Button to keep selected columns while scrolling to the right. Net Terms is under Terms Code column, see below for table of description. Note: Terms are 3 digit codes, omit zero to match table. e.g. 005 is 5 below 

AP Voucher - Enter Voucher On the Enterprise treeview: STEP 1: Click on Accounts Payable > Enter Vouchers STEP 2:  Train 1  Enter Invoices - Enter the name of your Batch, then click "Create Batch" (Required) Fill Out Required Fields (a-h, with e as optional - Alt Address) Invoice # - No special characters, no spaces, and all caps. Then Click "Distribution" to allocate cost coding. STEP 3: Enter cost coding and click "Accept." To enter more Vouchers, Click "Save and New" in Enter Voucher Main Page. STEP 4: Train 2 Print Edit List - Select the Batch you want to view report. Click "Print". STEP 5: Click "Run Report"    STEP 6: Train 3 Post Invoices - Select Batch to Post, Enter Post Date, and then click "Post Batch"

AP Post Transaction/Batches On the Enterprise ADF treeview: STEP 1: Click on Accounts Payable > Voucher > Post Batches STEP 2: Select appropriate Company and then Select the batch you want to post, you can enter it or click the magnifying glass to select available batches to be posted. Post Batch window varies with type of batches you are posting, this can be voucher, check, RET, etc. Enter Posting date and Journal, then click "Post Batch".  

Void Voucher On the Enterprise Treeview: STEP 1: Click on Accounts Payable > Voucher > Void Vouchers STEP 2:  - (1-3) Select the Company, Create a Batch for process, and Enter Void Date - (4-6) Select the Vendor and click Query to show list of vouchers. Then select the vouchers to be voided. - (7) Edit List is optional to generate a report/list of selected vouchers. - (8) Click "Void" to complete the process   STEP 3: Click yes if confirmed. Notification when successful.  Optional: To verify, go to Registry/Invoice Query and look up the invoice/voucher (make sure to select "Show Voided Vouchers.) Voucher status will be changed to "V".

Adjust Posted Distribution / Re-class On the Enterprise treeview: STEP 1: Click on Accounts Payable > Voucher > Adjust Distributions STEP 2: Train 1 - Enter Adjustments  - Select Company and create a batch for process. - Lookup the Vendor and invoice # you want to adjust. - Enter Adjustment Date and Description. - Click "Distribution"   STEP 3:  - Click "Insert" to add a row, enter job coding to credit back the charges - Click "Insert" again to add a row, enter job coding to debit the correct charges. - Note: You can use "Insert Multiple" to add several rows for multi-distribution. - Once complete. Click "Accept" and return to "Enter Adjustments" Screen. OPTIONAL: You can add/delete vouchers to be adjusted and use previous/next to navigate entries in that batch. STEP 4: Train 2 Print Edit List - Select the Batch you want to view report. Click "Print". STEP 5: Click "Run Report"   STEP 6: Train 3 Post Invoices - Select Batch to Post, Enter Post Date, and then click "Post Batch" 

AP Workflow - Approval/Rejection Process The attached document shows the Vendor Invoice and Request for Payment approval and rejection process.

AP Workflow Outline

AP Workflow Rejection Outline

Check Query On the Enterprise treeview: STEP 1: Click on Accounts Payable > Query > Check Query STEP 2: Fill Required fields to search Check, then Click "Query Data"   STEP 3: Click "Paid Vouchers" for more detailed distribution.

Posted Voucher Query On the Enterprise treeview: STEP 1: Click on Accounts Payable > Query > Posted Voucher Query STEP 2: Select the company and vendor, you can also filter the query by selecting a job number. Check "Show Voided Vouchers" to include them.   STEP 3: 2 Options to filter results: Query by Example or Advanced Search OPTION 1: Query by Example - Click the "Query by Example" Button, it will open search fields per column - Enter data on the column you want to filter. OPTION 2: Advanced Search - Click the "Search" Button, Then it will pop up a new window - Enter data on field you want to filter. - Then click "Apply Filter"