How to Manage Calendar Permissions within Outlook
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Outlook
Overview
- Outlook calendars allow for sharing to other users and you can set what type of permissions are available per user.
- Manage Calendar permissions:
- Add permission
- Remove permission
- Edit permission
Important: You MUST be the owner of a calendar in order to adjust these permissions.
Steps to Perform
- From within Outlook, right-click on the calendar to adjust and click Properties
- In the ‘Calendar Properties’ window, under the permissions tab, you can add/remove users and set their permissions level.
- Default permissions are for any logged-on user without permissions specifically set
- Anonymous permissions are for any non-logged on user (rarely applies to our environment)
- To add a user, click Add and find them in the address book
- Then once the user is showing in the permissions list, use the drop down to select pre-defined permission level or manually set custom permission level.
- It is advised sticking to using the drop down menu only.
- Refer to the Calendar Permissions Levels list below.
- Then once all users are added, click Apply or OK at the bottom.
- Users with permissions added like this will need to manually add the calendar to their Outlook.
Calendar Permission Levels
-
Owner: Allows full rights to the mailbox's Calendar or Folder, including assigning permissions
-
Publishing Editor: Create, read, edit, and delete all items; create subfolders
-
Editor: Create, read, edit, and delete all items
-
Publishing Author: Create and read items; create subfolders; edit and delete items created by the user
-
Author: Create and read items; edit and delete items they've created
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Nonediting Author: Create and read items; delete items created by the user
-
Reviewer: Read items
-
Contributor: Create items