Autodesk Document Management - Public Share with External Users - Non Members

*You must be added as a member to a BIM 360 project for the public share option to work

*You must be a Project Admin to complete the steps below

HOW TO:

You do not have the ability to share documents that live under the PLANS section to anyone outside of your project member list. This how to guide will walk you through the process of saving files from the PLANS section to the PROJECT FILES section where you can save and share files publicly.

First verify if your project has Public Share turned on. You must have Project Admin rights within BIM 360 to turn this feature on or off. To do this follow the steps below:

1. Open Autodesk BIM 360 website and sign in

2. Select Project Admin from your module selector

3. Select Document Management on the left

4. Select Advanced Settings

5. Toggle On Share Documents Publicly

This will allow you to follow the steps below to share files externally.

How to share documents within BIM360:

Open Autodesk BIM 360 website and sign in
Select the module selector and click Document Management
Open the document folder you want to copy and send to external users
Select the top radio box to select all documents
Select Export
Select if you want to include mark ups and hyperlinks and hit continue
Save the downloaded document to your local drive temporarily
Create a folder below Project Files under Sub (Shared) e.g., Shared Documents or External Sharing
Upload the exported (saved) files to the Share Folder you created in step 8
Once the files have been uploaded, you can click the three dots on the folder and select Share OR you can select the file within the folder that you want to share.
Select the drop down and select Share with Public
Either enter email addresses for each individual you want to share the file to or select link and send the link via email. *You can change the expiry day on the link by clicking the date and updating the date.
Once a file has been shared, you will notice Shared next to version.