How to Assign a Posted Voucher to a Subcontract
Modified on: Tue, Jul 26 2022 9:15 AMHow to Assign a Posted Voucher to a Subcontract
Document Overview
- Subcontract was approved as a voucher (AP Invoice) and needs to be applied to the commitment (subcontract)
Sample View Below.
Subcontract Management
Utilities
Assign Posted Voucher to Subcontract
Enter the Company number
Click Create Batch
Enter the Vendor number or double click to search
Enter the Invoice number
Enter the Contract number that the voucher needs to be applied to
NOTE: Do NOT hit Process. The dollar amount must be allocated in the SOV first (see Step 9).
The current invoice coding will appear under Distribution.
NOTE: If the AP voucher was posted with Job/Phase/Cat code different from the Subcontract and then Reclassed to match the contract, it is recommended to submit a zero-check instead of proceeding with this process.
Allocate the dollar amount under the Current Amount column in the desired Task row
Click Process
All fields will then turn blank
Click Post
Input the “Posting Date”
Click Post
The batch was successfully posted when the message below appears.
Verify the voucher was posted against the commitment in CMiC Field
Search for the job number in the white search field
Budget & Cost Management
Cost Status Query
Enter the phase coding that the commitment is coded to
Press Enter
Click the value in the Spent/Commitment column
Verify the voucher was credited (deducted) from the Spent Out of Commitment column
Verify the voucher is applied to the commitment and appears in the Spent Against The Commitment column