RFIs and Submittals in CMiC with Multiple Architects on the Project

OVERVIEW: WORKING ON A PROJECT WITH MULTIPLE EMPLOYEES THAT ALL NEED ACCESS TO ANSWER RFI’S, REVIEW SUBMITTALS

On most projects there will be one architect that will handle the RFI’s and Submittal Review. However, on some projects there may be a group of people working on your project and they will all need access to “answer” RFI’s and review/update the submittals. If this is the case on your projects please follow the steps below.

STEP 1: Have the AOR of sign the Hold Harmless letter (attached to this article). It must be signed by a person with adequate signing authority from the firm.

STEP 2: Add this person as a contact to your directory (the person that signs the Hold Harmless letter).

STEP 3: Complete the External User Request giving that person a login/password. Setting up External Users

STEP 4: That person can now give out their login/password to their employees.

When an RFI or submittal is answered it will show the signer as the answering person, so there are three protocols that need to be set in place by the architect:

STEP 1: Decide on a single person to be the main contact and the person to go to first for unanswered/late RFI’s and late/unviewed submittals

STEP 2: When the architect answers an RFI, please put that architect's name as the first item in the answer field, so that the Swinerton Team knows who to go if there is a question.

STEP 3: When the architect names the .pdf prior to uploading the reviewed/stamped submittal, please put that architect's initials as the first 2 digits of the name of the saved .pdf

 a. Example of arch submittal naming convention: KK-Arch reviewed-095200-001-Appv as noted