SwinNet News: How to Reorder, Remove, or Archive News

PART 1: How to Reorder News

STEP 1: Click Edit (pencil icon) next to the Submit for Approval button.

STEP 2: Click on the News web part and then click on the pencil icon to open the right panel.

STEP 3: In the right panel, go to the bottom and find the Organize section.  Click on Select News to Organize.

You can change the order of news, but please do not change the format.  It should always be the Top Story format.

STEP 4: Drag one of your news articles from the left to the top slot on the right.

STEP 5: This article will be in primary position on the display page.

STEP 6: To unlock an article in a certain position, click the X.

STEP 7: Change the order of the news by continuing to drag items to the right and moving them up or down.

STEP 8: When you are done reordering, click the X in the upper right corner.

STEP 9: You can continue reordering in the right panel under Organize once the “automatic” ordering has stopped (i.e. after one item is placed in a custom position).

STEP 10: To publish the page with your new order, click the Submit for Approval button.  That will start the approval workflow.

You don't have to republish the articles to change the order.  Just republish the page with the News web part.

PART 2: How to Remove or Archive News

You can either let the news stay up until it is removed by its Expiry Date OR manually remove it from your page and send it to News Archive (News Hub) until its Expiry Date.

STEP 1: If you want to take the news article out of your News display, but still make it available in the News Archive, go to the article. Click on Edit (pencil icon), and then Page Details. 

STEP 2: A right panel will open up after you click on Page Details.  Go to the Dept/Region/Market field.  Using the tag icon or typing in the word, select News Archive.  Remove any other tags in this field.  Be sure to save your selection by clicking in the field.

STEP 3: Submit the page to the approval workflow by clicking on the Submit for Approval button.

STEP 4: Once approved, the article will not display on your page and will only display on the News Archive in the News Hub.

The new article will remain in the News Archive until its Expiry Date. The longest a news article can remain in the News Archive is one year.

PART 3: How to Delete News

There are a few ways that you can delete your news article.

STEP 1: On your department/division page, click on the gear and select Site Contents.

 

STEP 2: Open the Site Pages folder. Locate and select the news article.  Check the circle next to the file name.  Then click on Delete in the tool bar above.

OR you can click on the three dots to the right of the file name and select Delete.

STEP 3: Click Delete in the confirmation window. 

OR you can click on the Page Details gear, and scroll to the last option under "More Details" on the right-hand side of your screen, to delete a news post. You will have to confirm, and then it will automatically move to the recycle bin.