Schedule a Teams meeting using Outlook
Schedule a Teams meeting using Outlook
You can use Outlook to schedule a Microsoft Teams meeting--the same way you schedule meetings normally but with one or two extra clicks. The Teams meeting request will automatically include call-in information (phone number and conference ID). You can send this info to anyone inside or outside the organization, and they do not need a Teams account, as they can join using the Teams web application. Should they not be able to download the application, instruct them to use Chrome browser. Camera and microphone options do not work in Safari or Firefox.
1. Open Outlook and go to your Calendar.
2. On the Home tab ribbon, under New Items select Teams Meeting.
3. Set up the meeting as you typically would:
•In the To box, type the email address of each person you’re inviting, separated by semicolons.
•In the Subject box, type a name for the meeting.
•If you’ll have in-person attendees, either click Room Finder in the Options section of the Meeting tab and then find a room or, in the Location box, type a meeting location, such as a conference room.
•Select a start time and end time.
Notes: To look for a time that works for everyone, click Scheduling Assistant, in the Show section of the Meeting tab ribbon.
4. In the meeting info area, type an agenda. Be careful not to change any of the Teams meeting information.
Important: Scheduling a meeting with the default options, like we just did, is suitable for small, internal meetings, such as casual meetings with a few coworkers. If you have a meeting with people outside your company, or you’re scheduling a large event, change the meeting options to better fit your meeting requirements. In the meeting info click Meeting Options, and then select the appropriate options (best done after creating meeting).
5. You're almost done. Just double-check the information and click Send.
Teams Meeting Option Missing
Please see the article linked here if you are not able to see the Teams meeting option