Approval Workflow: News and Pages

This guide outlines the roles of the Contributor, Content Owner, and Quality Reviewer for News and Pages.

PART 1: Contributor submits page or news item for approval.

STEP 1: Contributor completes page or news article, then submits for approval by clicking on Submit For Approval blue button.

STEP 2: Right side panel displays. Contributor adds message and clicks the Submit button.

STEP 3: Page or news article is in Submitted status.

STEP 4: Approval/Rejection email is generated to Content Owner.

PART 2: Content Owner approves, rejects, or takes no action.

News Note: A Content Owner from Marketing will review all news. The assigned Content Owner(s) from your group will not be receiving news to review as part of that particular approval process.

The Content Owner may take one of the following steps: 

Option 1, Content Owner Approves:

STEP 1: Content Owner reviews and approves via Power Automate email. Content Owner clicks Approve button, enters comments, and hits Submit.

Contributor receives Approved Email Notification.

STEP 1 (Power Automate Alternative): Content Owner approves via Power Automate dashboard. Content Owner clicks on 9 dots in upper left corner and selects Power Automate.

Content Owner selects Approvals in the Power Automate menu.

Content Owner approves in the Power Automate dashboard by clicking on check mark.

Right panel opens where Content Owner adds comments and clicks Confirm.

Contributor receives Approved Email Notification.

Option 2, Content Owner Rejects:

STEP 2: Content Owner reviews and rejects via Power Automate email. Content Owner clicks Reject button, enters comments, and hits Submit.

Contributor receives Rejected Email notification.

STEP 2 (Power Automate Alternative): Content Owner rejects in the Power Automate dashboard by clicking on X.

Right panel opens where Content Owner adds comments and clicks Confirm.

Contributor receives Rejected Email Notification.

Option 3, Content Owner Takes No Action:

STEP 3: Content Owner takes no action and receives reminder email at 3 days.

STEP 4: Content Owner takes no action and receives email that content has been auto-approved after 7 days. Contributor is also notified. 

Quality Reviewer receives notification to review next. 

The page or news will not be visible to all employees until the Quality Reviewer approves.

PART 3: Quality Reviewer approves, rejects or takes no action.

The Quality Reviewer may take one of the following steps: 

Option 1, Quality Reviewer Approves:

STEP 1: Quality Reviewer reviews and approves via Power Automate email. Quality Reviewer clicks Approve button, enters comments, and hits Submit.

Contributor and Content Owner receive Approved and Published Email Notification.

STEP 1 (Power Automate Alternative): Quality Reviewer can also approve in the Power Automate dashboard.

Contributor and Content Owner receive Approved and Published Email Notification.

Option 2, Quality Reviewer Rejects:

STEP 2: Quality Reviewer reviews and rejects via Power Automate email. Quality Reviewer clicks Reject button, enters comments, and hits Submit.

Contributor and Content Owner receive Rejected Email Notification.

STEP 2 (Power Automate Alternative): Quality Reviewer can also reject in the Power Automate dashboard.

Contributor and Content Owner receive Rejected Email Notification.

Option 3, Quality Reviewer Takes No Action:

STEP 3: Quality Reviewer takes no action and receives reminder email at 3 days.

STEP 4: Quality Reviewer takes no action and receives email reminder at 7 days.  No further reminders will be generated, and there will be no auto-approval.